Be A Temporary Quilt Registration Goddess

Some are born great, some achieve greatness,
and others have greatness thrust upon them."
[Twelfth Night, William Shakespeare]

Thank you for volunteering to register Priority: Alzheimer's Quilts for your guild, shop, or friends without computers. This will be as painless as possible.

You are about to become a Temporary Quilt Registration Goddess!

Step #1:
Read the rules for the Priority: Alzheimer's Quilt project. They are the same for you and your group, except for the one that says the maker has to register the quilt.

Step #2:
Print out the new form below and distribute it to the makers of the quilts you will be registering. Why? It is an agreement between them and the Alzheimer's Art Quilt Initiative so that they know what they are getting into. The form must be completed and sent in with the quilt. Do NOT cut the form.

You might also want to give each participant a flat cardboard USPS priority mailer. Not only will it keep their project together when they are working, but they can turn quilt and paperwork in to you in the mailer. MOST IMPORTANTLY THEY CAN USE IT TO MAKE SURE THEIR QUILT WILL MEET THE SIZE REQUIREMENT. (These mailers are free at the post office.) Make sure quiltmakers know when, where, and how to get their quilts back to you.

Oversize quilts will NOT be accepted without SPECIAL PERMISSION! Therefore, CONFIRM ALL QUILT MEASUREMENTS (with your tape measure) BEFORE YOU REGISTER each quilt.

Quilts that bring in the most money are those that have strong visual appeal. A good name and a detailed artist statement help sell the quilt. Please remind quilters that they are making a piece of art to hang on the wall. Please, no pot holders.

Step #3:
Pay special attention to the part on the form where it asks for the DESIGNER. If this is someone other than the maker, the maker MUST provide written permission. Why? It's the right thing to do. The design in a book, pattern, magazine, or web page is the intellectual property of the designer, NOT the one who buys, borrows, or downloads the pattern. While the quiltmaker has the right to make quilts for her own personal use, this does NOT include selling it (even for a charitable purpose) or posting pictures on a web site. Traditional quilt blocks, those old chestnuts that have been around for years (Nine Patch, Log Cabin, Ohio Star, etc.) don't count, but pretty much everything else does. Often designers will include a page in their book that gives permission for a project like this. Have the maker photocopy that page. WHEN IN DOUBT, ASK. Ami can sometimes help locate designers for permission, but do NOT wait until the last minute and make this her emergency.

Also make sure the maker calculates the fair market value of the quilt correctly. Do not leave this blank. Do NOT make Ami contact you because one of your quilters confused the fair market value of her quilt with the amount she hopes it will sell for. They are two very different things, hence all the explanations when you click on the link above. You are the last bastion of hope between an inflated fair market value and Ami's sanity.

Step #4:
Collect the form, completed and SIGNED by the maker, when the makers turn in their quilts to you. (Set a date. Be firm.) If the maker received written permission (or has a page from the book/pattern/webpage granting permission) staple it to the form. If written permission is not included, give the quilt back and do not register it. (Send this signed paperwork to the AAQI with the email you get from the quilt registrar who will assign each quilt it's unique number. Step #7.)

Step #5:
When all the quilts/forms have been turned in to you, or you decide enough is enough and the stragglers are just out of luck, send an email to Peggy, our volunteer registrar warning her that the next 704 emails from you are Priority: Alzheimer's Quilts that you are registering for other people. Please also include this information:

• Your full name:
• Your daytime phone number:
• Your city and state:
• The reason you are doing this:
  • Your guild has been working on Priority: Alzheimer's Quilts as a community service project and you were elected to spearhead the project while you were out of earshot in the ladies room.
  • The owner of the shop where you work decided this would be a super project to get people involved in learning new techniques and expressing themselves creatively while helping a great cause without huge time/money commitments and then went on vacation leaving you in charge.
  • You have friends with big hearts but no computers and all you want to do is help them out and get on with your life!
• Exactly how many quilts you will be registering:

You do not need to wait for confirmation from Peggy.

Step #6:
Using the information on the forms turned in by the quilt makers, register each quilt individually. (No, you can not put all the quilts on one registration email. Peggy's head will explode.) When you receive the confirming email and quilt number, write that special number on the back of each quilt in the lower right hand corner. Write it big. Write it in a contrasting color. (The maker's name and quilt name should already be on there. If they're not, put them on.)

Step #7:
Find a nice box. Stack the quilts in numerical order, with their paperwork (registration email, written permission if required, signed form you distributed) UNDER each quilt. (Do NOT pin paperwork to quilts! Do not cut off parts of the paperwork to save shipping. Mail the box to the address you received in the return emails when you registered. Ship it any way you want. We will email each maker (or you, if they have no email) confirming receipt.

Step #8:
Do the Happy Dance! Thank your quilters by putting their names on the AAQI Honor Roll.

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Unless you are a Temporary Quilt Registration Goddess, please DO NOT USE THIS FORM.

If you have Adobe Acrobat Reader (preferred), click here. A free Adobe PDF reader is available here.

If all you have Microsoft Word, click here.