Be A Temporary Quilt Registration Goddess for Your Group

Be A Temporary Quilt Registration Goddess for Your Group

Some are born great, some achieve greatness,
and others have greatness thrust upon them."

[Twelfth Night, William Shakespeare]

Thank you for volunteering to register Priority: Alzheimer's Quilts for your group. You are about to become a Temporary Quilt Registration Goddess!

Step #1:
Familiarize yourself with the rules for the Priority: Alzheimer's Quilt project, especially the maximum size allowed: 9" x 12". Share the rules with your group. Oversize quilts will NOT be accepted. CONFIRM ALL QUILT MEASUREMENTS with your tape measure BEFORE YOU REGISTER each quilt.

If your guild will be displaying the Priority: Alzheimer's Quilts at their quilt show, register them AFTER the show. Quilts should be shipped immediately after they receive their registration numbers.

Step #2:
Print copies of the form below. It is an agreement between the quiltmaker and the Alzheimer's Art Quilt Initiative. It must be completed in full, signed, and sent in with each quilt you register. You will use the form to register the quilts. Demand good penmanship.

Step #3:
Pay special attention to the part on the form where it asks for the DESIGNER. If this is someone other than the maker, the maker MUST provide written permission. It's the right thing to do. The design in a book, pattern, magazine, or web page is the intellectual property of the designer, NOT the one who buys, borrows, or downloads the pattern. While the quiltmaker has the right to make quilts for personal use, this does NOT include selling it (even for a charitable purpose) or posting pictures on a web site. Traditional quilt blocks, those old chestnuts that have been around for years (Nine Patch, Log Cabin, Ohio Star, etc.) don't count, but pretty much everything else does. Often designers will include a page in their book that gives permission for a project like this. Have the maker photocopy that page. WHEN IN DOUBT, ASK. Ami can sometimes help locate designers for permission, but do NOT wait until the last minute and make this her emergency.

Step #4:
Collect the forms (completed and SIGNED by the maker) and the quilts. (Set a date. Be firm.) If the maker received written permission (or has a page from the book/pattern/webpage granting permission) staple it to the form. If written permission is not included, give the quilt back and do not register it.

Step #5:
Using the information on the forms turned in by the quiltmakers, register each quilt individually as directed on the RULES page. When you receive the confirming email and quilt number, write the quilt number on the back of each quilt in the lower right hand corner. Write it big. (The maker's name and quilt name should already be there.) Keep a list of the registration numbers for your records. Print out the first page of this email in 10 pt. or larger type font. We only need the part above where it says "Thank you so much for donating ..." and the quilt number. Please do not cut these pages - we need the full 8.5x11" sheet.

Step #6:
Find a nice sturdy box. Stack the quilts on top of their corresponding paperwork (Confirming email, signed form completed by quiltmaker, permission from designer, if appropriate.) Putting the quilts in a plastic bag will help protect them. Mail the box of quilts/paperwork to the address in the confirmation emails. Ship using your preferred method; quilts do not need to be shipped priority mail.

Step #7:
Let the Alzheimer's Art Quilt Initiative honor your quiltmakers on our Group Challenge Page. After your quilts have had their photographs uploaded to the AAQI web site, grab the list of registration numbers (Step #5) and head over to the AAQI Update blog to fill out a Group Challenge Form form so we can build a web page for YOU. You can update stragglers there also.

Step #8:
Do the Happy Dance! Thank you so much for your help!

Forms below are only for Temporary Quilt Registration Goddesses.
Please do not cut these forms - we need the full 8.5x11 sheet.


If you have Adobe Acrobat Reader (preferred), click here. A free Adobe PDF reader is available here.


If you have Microsoft Word, click here.